Services

Asset verification, tagging and facilities support services

Smart Asset Identification, Verification & Facilities Support. Defined services for facilities managers, property owners, maintenance managers and procurement teams. Work can be scoped by building, site or portfolio.

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01VERIFY

Physical Asset Verification

Locate equipment, record physical identifiers and reconcile findings against existing client registers.

  • Make, model, serial and location
  • Condition observations and photos
  • Exception and discrepancy reporting
Stainless pipework, valves and pump housings in a plant room

Illustrative · fictional data

IDG-FRM-001Asset Verification Sheet
Asset ID
IG-PMP-0023
Description
Booster Pump 01
Location
Plant Room A
Classification
Mechanical / Pumps
Make / model
Record from actual nameplate
Observed condition
Fair — review seal-area staining
Status
Found / matched
Evidence
OverallNameplateOverall and nameplate photos

Record what was observed, retain evidence, and reconcile discrepancies through an auditable approval process.

Request a QuotationSee a Sample for Physical Asset Verification

02MANAGE

Facilities Management Support

Inspection and coordination of building-services information and service activity.

  • Electrical, HVAC, pumps and generators
  • Contractor service-record follow-up
  • Job cards, defects and maintenance status
Aerial view of HVAC condenser units on a commercial building roof
Electrical
HVAC
Pumps
Generators
See a Sample for Facilities Management Support

03IDENTIFY

QR Asset Identification

Serialised engraved or printed asset labels mapped to a controlled register.

  • Aluminium and acrylic tags
  • Equipment nameplates and DB labels
  • Unique IDs and QR references

Materials, sizes, mounting holes, adhesives and exposure suitability are confirmed against site conditions before manufacture.

A long corridor of electrical switchgear cabinets with labelled control panels

Illustrative · fictional data

PUMP / ASSET IDIG-PMP-0023PLANT ROOM A
DB / ENGRAVEDIG-DB-0012LEVEL 1

Tags and QR patterns show the proposed format and must not be assumed to point to an operational client database. A live QR-linked register or hosted platform is a separately defined implementation requirement.

Request a QuotationSee a Sample for QR Asset Identification

04REGISTER

Asset Registers & Reconciliation

Organised equipment information and controlled amendments after physical inspection.

  • Master asset register
  • Missing/duplicate record exceptions
  • Location and condition updates
A man recording items on a clipboard between stocked warehouse racks

Illustrative · fictional data

IDG-REG-001Master Asset Register (extract)
IDG-REG-001 Master Asset Register (extract), fictional demonstration values
Asset IDDescriptionLocationCondition
IG-PMP-0023Booster pump 01Plant AFair
IG-AHU-0007Air handling unitRoof BGood
IG-DB-0012Distribution boardLevel 1Good
See a Sample for Asset Registers & Reconciliation

05PLAN

Preventive Maintenance Planning

Asset-based maintenance calendars, schedules and equipment-specific checks.

  • 12-month maintenance calendar
  • Service tracking and document control
  • Overdue work and action reporting
Close-up of automated plant machinery with yellow-and-black safety markings

Illustrative · fictional data

12-Month Maintenance Calendar (extract)
Asset / taskFrequencyEvidence
HVAC visual / filter checkMonthly · 12×Checklist
Generator functional checksSite plan · Per site planper site planContractor report
Pump condition inspectionQuarterly* · 4×Inspection sheet
Register reconciliationTwice annually* · 2×Register review

*Illustrative frequencies only. Actual maintenance intervals must be based on manufacturer instructions, legal requirements where applicable, operating duty, risk and client maintenance policy.

Request a QuotationSee a Sample for Preventive Maintenance Planning

06REPORT

Management Reporting

Concise records of work completed, priority defects, open actions and asset discrepancies.

  • Inspection and condition findings
  • Contractor reports and due dates
  • CAPEX planning information
Two people reviewing printed reports on a clipboard at a desk

Illustrative · fictional data

IDG-REG-003Defect Register (extract)
IDG-REG-003 Defect Register (extract), fictional demonstration values
ReferenceFindingPriorityOwner
DEF-014Minor pump seal stainingMediumMechanical contractor
DEF-015Missing DB labelLowSite maintenance
DEF-016Overdue AHU serviceMediumHVAC contractor
See a Sample for Management Reporting

Scope distinction

What physical asset verification is not

Physical asset verification is not equipment performance testing, a statutory inspection, certification of electrical compliance, financial valuation or proof of legal ownership. Such services require separate appropriately qualified providers where relevant.

See Who Does What

Enquiries

Let's review your asset requirements.

Discuss an initial site assessment, a physical asset audit, identification-tagging programme, register reconciliation, maintenance documentation or facilities-management support.

Request a Quotation

or call 084 511 5429 · sales@identigrid.co.za