Facilities Management · Asset Verification

Know Your Assets. Protect Your Investment.Asset verification & facilities support · Pretoria

Practical facilities-management support, physical asset verification, QR asset identification and maintenance planning for commercial, industrial and property facilities.

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Founder: 30+ years of practical experienceRed Seal Trade ElectricianNQF Level 5 Facilities Management

IDG / 00Credentials & registration

  • Founder30+ years of practical experience
  • TradeRed Seal Trade Electrician
  • NQF Level 5Facilities Management
  • NQF Level 5Project Management
  • N6Supervisory Management
  • CIPC Reg.2026/815704/07 Pretoria-based company

IDG / 01Services

Six capabilities. One controlled register.

Our work focuses on establishing what equipment exists, where it is located, its observable condition, and which records support maintenance planning and asset control.

01 / VERIFY

Physical Asset Verification

Locate equipment, record physical identifiers and reconcile findings against existing client registers.

  • Make, model, serial and location
  • Condition observations and photos
  • Exception and discrepancy reporting
See the Service Physical Asset Verification
02 / MANAGE

Facilities Management Support

Inspection and coordination of building-services information and service activity.

  • Electrical, HVAC, pumps and generators
  • Contractor service-record follow-up
  • Job cards, defects and maintenance status
See the Service Facilities Management Support
03 / IDENTIFY

QR Asset Identification

Serialised engraved or printed asset labels mapped to a controlled register.

  • Aluminium and acrylic tags
  • Equipment nameplates and DB labels
  • Unique IDs and QR references
See the Service QR Asset Identification
04 / REGISTER

Asset Registers & Reconciliation

Organised equipment information and controlled amendments after physical inspection.

  • Master asset register
  • Missing/duplicate record exceptions
  • Location and condition updates
See the Service Asset Registers & Reconciliation
05 / PLAN

Preventive Maintenance Planning

Asset-based maintenance calendars, schedules and equipment-specific checks.

  • 12-month maintenance calendar
  • Service tracking and document control
  • Overdue work and action reporting
See the Service Preventive Maintenance Planning
06 / REPORT

Management Reporting

Concise records of work completed, priority defects, open actions and asset discrepancies.

  • Inspection and condition findings
  • Contractor reports and due dates
  • CAPEX planning information
See the Service Management Reporting

Illustrative · fictional data

IDG / 02Reconciliation

Located, matched or flagged.

  1. 01InspectLocate assets; capture make, model, serial and photographic evidence.
  2. 02ReconcileCompare findings with the existing register and record exceptions.
  3. 03IdentifyApply controlled IDs and approved tags where included in scope.

“Not located” is a recorded exception, not evidence that an asset has been disposed of or is missing through misconduct. Client investigation and approval remain necessary.

See the Sample Records
IDG-REG-004 · Reconciliation (extract)Fictional
Booster pumpPlant A
Air handling unitRoof B
Unlisted cabinetFound on site
Distribution boardNot found No tag: exception recorded
PUMP / ASSET IDIG-PMP-0023PLANT ROOM A
HVAC / AHUIG-AHU-0007ROOF B
NEW RECORDPENDINGAWAITING CLIENT
IDG-REG-004 Reconciliation (extract), fictional demonstration values
RecordFindingAction
IG-PMP-0023 Located Matched
IG-AHU-0007 Located Update location
UNLISTED-001 Unregistered asset Approve addition
OLD-DB-08 Not located Investigate

1 matched1 location update1 addition1 exception

The following values are fictional demonstrations, not records from customer projects. Tags and QR patterns show the proposed format and must not be assumed to point to an operational client database. A live QR-linked register or hosted platform is a separately defined implementation requirement.

IDG / 03Sectors

For asset-intensive environments.

IdentiGrid’s service scope is suited to organisations that need structured equipment information and practical facilities documentation.

  • Silhouettes of people crossing a bright glass-walled office lobby

    Commercial property & offices

  • A worker on a yellow steel walkway above industrial plant equipment

    Industrial & manufacturing

  • A forklift operator driving across a warehouse floor

    Warehouses & logistics

  • A clean clinical corridor with a staff member in protective clothing pushing a steel trolley

    Healthcare building services

  • A tall office tower against an overcast sky, seen from street level

    Property management portfolios

  • A maintenance team in hard hats walking a switchgear corridor, seen from behind

    Facilities and maintenance teams

Who we work withFacilities managers, property owners, maintenance managers and procurement teams. Work can be scoped by building, site or portfolio.

IDG / 04Method

Verify first. Register with confidence.

Every assignment begins with an agreed scope, a definition of required data fields, a site-access plan and agreed deliverables.

  1. Scope

    Agree sites, asset classes, required fields and access conditions.

  2. Inspect

    Locate assets; capture make, model, serial and photographic evidence.

  3. Assess

    Record visible condition and observations requiring attention.

  4. Reconcile

    Compare findings with the existing register and record exceptions.

  5. Identify

    Apply controlled IDs and approved tags where included in scope.

  6. Handover

    Submit verified records, an updated register and exception reporting.

See How We Work

IDG / 05Scope distinction

Clear scope. Clear responsibility.

Physical asset verification is not equipment performance testing, a statutory inspection, certification of electrical compliance, financial valuation or proof of legal ownership.

Our proposals define the site boundaries, number and type of assets, data fields, required tags, inspection methodology, deliverables, access, exclusions and client responsibilities.

See Who Does What

Enquiries

Let's review your asset requirements.

Discuss an initial site assessment, a physical asset audit, identification-tagging programme, register reconciliation, maintenance documentation or facilities-management support.

Request a Quotation

or call 084 511 5429 · sales@identigrid.co.za